You can build these from the action items of a previous meeting if needed. Outline of points to cover: Moving down the meeting agenda, an attendee should be able to see exactly what points you’ll be discussing in the meeting.

You’ll want to write down the general meeting theme (planning, HR, budget, etc.).

Main themes: Only a few words are required here.

Be sure to include who the meeting leader is. This will help put into perspective why the meeting is happening, who’s involved in a particular project, and what other people your team can contact for more information.

Attendees: Make sure to list who is invited to the meeting near the top of the agenda.

Do not mince your words keep it short and sweet.

Purpose of meeting: At the top of every single meeting agenda should be a clear statement of what you want to achieve in that meeting.

Typically, you want to include the following things on the agenda: However, they both use simple agenda concepts, making these tips a great set of ideas to keep in mind. These are basic components and ideas that you can integrate into your meeting depending on its purpose.įor example, a team meeting agenda with the entire team won’t have the same agenda items as a one-on-one. Utilizing them more often will help team members feel less frustrated and have more structured discussions.īefore we dive into all of the different meeting agendas that you could use for various meeting types, we’ll cover some tips that you can carry forward. If you’re looking to have productive meetings every single time, making the most of meeting agendas is the best way to improve. After doing that, there will be fewer pauses in your meetings, helping them to flow naturally through the discussion points that you’ve chosen. Agendas help people understand why they’re actually attending the meeting, making sure they don’t walk into it with a frustrated outlook or assuming it could’ve just been an email.Īdditionally, if the topic requires input from others (like status updates), detailing this in an agenda ahead of time will ensure that your team members have time to prepare what they’re going to say. Whether it be a daily, departmental, one-on-one, or brainstorming meeting, you should always prepare an agenda ahead of time. Instead of beating around the bush, the structured format that an agenda provides will allow you to more easily navigate through the points that you have to cover. Meeting agendas ensure that every meeting you attend is as efficient as possible. What types of meetings need a meeting agenda?

How do you present an agenda depending on the meeting type?.

What types of meetings need a meeting agenda?.

In this article, we’ll be discussing the following: With clear points to hit and a path that all employees can follow along with, they help everyone get through meetings more efficiently. Although this seems incredibly simple, it’s been proven that agendas can decrease the amount of time spent in meetings by up to 80%. One of the best ways to ensure that your meeting falls into this ‘good’ category is to create a detailed agenda beforehand. For example, the impact of a good meeting can last up to 2.5 years later. Yet, in the midst of all of these negative statistics, there are several that show the true power of meetings. This trend of unproductive meetings (which costs the US $400 billion a year!) is something that we’ve all experienced, as meetings either run on for too long, stray off course, or are just completely pointless. But, more likely than not, much of the time you spend in meetings could be better spent elsewhere. 9 out of 10 people daydream in the middle of meetings, but if you count as that 1 person who doesn’t, we congratulate you. After almost two years of working from home, online meetings, and new workplace dynamics, we’re pretty certain you’ve had your fair share of meetings.

Agenda ppt template